AI assistant

One AI assistant for the whole team – not just for those who dare

In most companies, a few enthusiasts privately use some AI tool or other, and the rest use none at all. A shared AI assistant changes that: one login for everyone, with rules, templates and a contact person. This page shows what an AI assistant handles in everyday work and what matters when choosing one.

For all departmentsBrowser and appsFrom €25 per user

What an AI assistant handles in everyday work

Emails and lettersDrafts in your company’s tone, replies to enquiries, mail merges from the Word template

SummarisingLong PDFs, contracts, minutes – “Which deadlines are in this contract?”

AnalysingExcel spreadsheets with real formulas, analyses from CSV files

PresentingPowerPoint with eight slides from your bullet points

ResearchingWeb search with sources instead of guesswork

MeetingsRecord, transcribe and summarise meetings

DictatingVoice input, processed on our own servers

TranslatingTranslate texts into other languages and adapt them to the target audience

From general assistant to specialist

Three stages that have proven themselves in practice.

The general chat

For everything that comes up spontaneously. Smart Select chooses the right model; if you prefer, you choose yourself from 19 models.

Skills and projects

Skills add reusable instructions to the assistant – for example clean Excel formulas. Projects bundle chats, files and instructions per customer or undertaking.

Your own assistants

Fixed roles with their own knowledge and tools, released for the whole team. More on Create AI agents.

What to look for when choosing

A contract, not a private account. DPA under Art. 28 GDPR, accounts belong to the company. The checklist is on GDPR-compliant AI.
Several models instead of one. Different models are strong for long documents, spreadsheets and texts. The LLM comparison shows which is suited to what.
Results as files. An assistant that delivers finished Word, Excel and PowerPoint files saves more time than one whose text you first have to reformat.
Available everywhere. In the browser without installation, plus apps for iOS, Android, macOS and Windows with one login.
Easy switch. Existing ChatGPT conversations can be imported so that nobody starts from scratch.
Support during the rollout. A workshop and a dedicated contact person decide whether the assistant is still being used after three months. See AI rollout in 90 days.

How to introduce an AI assistant in your company

Set the rules

A short AI policy: which data may go in, which may not, who the contact person is.

Start with everyone

Not just the enthusiasts: a shared login for everyone prevents employees from switching to private tools.

Templates and support

Shared templates, your own assistants for recurring tasks, take stock after 90 days.

Why support decides success is covered in Why AI pilot projects stall and AI acceptance.

Typical objections – and what lies behind them

“ChatGPT can do that too.”

In terms of content, often yes. The difference lies in the framework: contract, processing location, central administration, several models. See ChatGPT for business.

“Our people won’t use it.”

Usually because nobody has shown them what for. Concrete templates for their own department change that faster than any training course.

“AI makes mistakes.”

True. That is why responsibility stays with people – and why the assistant pays off first where results are easy to check.

Frequently asked questions about AI assistants

What is an AI assistant?

A tool based on large language models that writes texts, summarises documents, analyses data and answers questions. In a company, what matters is that it is provided with a contract, clear rules and central administration.

Is an AI assistant GDPR-compliant?

That depends on the framework: DPA, processing location, training exclusion, rights management. At novendix.AI, the platform runs in Germany and the models in the EU, and only models with Zero Data Retention are enabled.

How much does an AI assistant for employees cost?

At novendix.AI, €25 (Starter), €35 (Business) or €45 (Enterprise) per user per month plus VAT, from one user and with no minimum purchase.

Does the AI assistant also work on a smartphone?

Yes – in the browser and as an app for iOS and Android, plus apps for macOS and Windows. One login works on all devices.

Can the AI assistant work with our own documents?

Yes. Files can be attached to chats, projects and your own assistants. How this works is explained in RAG explained.