AI solutions for business: where they pay off and how they become part of daily work
Most AI projects in mid-sized companies do not fail because of the technology, but because nobody decides which task should improve first. This page sets out the most important use cases, compares the three routes to your own AI solution and shows how novendix.AI supports companies with 20 to 250 employees along the way.
Use cases by department
Not science fiction, but tasks that arise in almost every business today – and where AI saves measurable time.
Sales and tenders
Summarise specifications, prepare quote texts, check requirements against your own documents. More in Proposals and tenders with AI.
Office and administration
Answer emails, write minutes, fill in templates, have Word, Excel and PowerPoint files created directly.
Accounting
Read invoices, check line items, match receipts. How this works in practice is shown in Invoice processing with AI.
HR
Job adverts, onboarding plans, answers to recurring questions – with clear limits when it comes to assessing people. See AI in HR.
Engineering and development
Explain and review code, write documentation, find knowledge in manuals and standards faster.
Marketing
Texts, variants, translations and image ideas – with the aim of better content rather than simply more.
Service and production
Structure fault reports, search maintenance instructions, summarise shift handovers.
Management
Condense reports, prepare decision papers, record, transcribe and summarise meetings.
All use cases with examples are on Industries and use cases.
Standard tool, platform or in-house development?
Three routes lead to your own AI solution. Which one fits depends less on the budget than on how closely AI should work with your own data and systems.
| Vendor’s standard subscription | AI platform (e.g. novendix.AI) | In-house development | |
|---|---|---|---|
| Start | Immediately | Within a few weeks, after a trial and workshop | Months |
| Models | One vendor | Several model families, interchangeable | Free choice, but you run them yourself |
| Your own data and systems | Limited | Documents, over 3,000 apps, custom connection to ERP, CRM and databases | Everything possible, everything to be built yourself |
| Data protection | Depends on plan and provider | Hosting in Germany, DPA, Zero Data Retention | Your own responsibility |
| Ongoing maintenance | By the vendor | By the platform operator | Own team required |
| Suited to | Individual users, simple tasks | Mid-sized companies that want to bring AI into their processes | Large IT departments with a special case |
The detailed decision guide is in Standard subscription, your own platform or a hybrid?
What novendix.AI brings as an AI solution
One platform for the whole team – in the browser and as an app for iOS, Android, macOS and Windows, with one login for all devices.
- 19 language models through one login. Models from OpenAI, Anthropic, Google and Mistral in three tiers, plus automatic model selection. You can switch in the middle of a conversation.
- Documents that are finished. Create Word, Excel with real formulas, PowerPoint and PDF directly, edit PDFs, fill in Word templates.
- Assistants and agents. Use ready-made agents from the marketplace or create your own – with your own knowledge, forms and connections to your interfaces.
- Workflows and tasks. Have recurring work done on a schedule or by a trigger, including via webhooks.
- Meetings. Record, transcribe, summarise – speech recognition runs on our own servers.
- Connection to your systems. Over 3,000 apps such as Microsoft 365, Google Workspace, HubSpot or Personio; custom connections also to SQL databases, ERP and CRM systems such as SAP and weclapp, and your own MCP servers.
- A dedicated contact person. No ticket system, reply usually within 24 hours, on-site meetings possible in Middle Franconia.
The models available are shown in AI models at a glance. How to connect your own documents securely is explained in RAG explained.
From trial to daily use
Test for ten days
Free of charge, without payment details, with the features of the Business plan and €10 credit for premium models. Colleagues are assigned automatically via their company email address.
Workshop and roadmap
Two half-days via Microsoft Teams, any number of participants, ending with a written 90-day roadmap with the first use cases.
Roll out and measure
Book plans per user, provide templates and assistants for the departments, take stock after 90 days.
Why so many pilot projects fizzle out and how to do better is covered in Why AI pilot projects stall.
What it costs
All prices plus VAT, per user per month, from one user and with no minimum purchase.
All plan details and the price calculator are on Prices and plans. The costs that arise in addition to licences are calculated in What AI costs in a company.
Frequently asked questions about AI solutions for business
Which AI solution is right for a mid-sized company?
For most businesses with 20 to 250 employees, a platform is the best compromise: a quick start as with a standard subscription, but with several models, connection of your own data and a contract that covers data protection. In-house development only pays off for very specific cases with your own IT team.
Where should we start with AI?
With two or three tasks that come up often, involve a lot of text and whose results are easy to check – such as draft quotes, minutes or searching manuals. Large automation projects are better tackled afterwards.
Do we need our own IT department for an AI solution?
No. novendix.AI runs in the browser and as an app, and we take care of the set-up. Only if your own systems such as ERP or databases are to be connected do you need contact persons on your side.
How secure is our data?
The platform runs in a German data centre, the models in EU data centres. Only models with contractually guaranteed Zero Data Retention are enabled. Details are on GDPR-compliant AI and Privacy and security.
Can AI be connected to our ERP or CRM?
Yes. Over 3,000 apps are available via the integration layer. Beyond that, we connect SQL databases, ERP and CRM systems such as SAP and weclapp, Confluence or legacy systems individually; in the Enterprise plan also your own MCP servers.
How much does an AI solution for 30 employees cost?
With the Business plan, 30 × €35 = €1,050 per month plus VAT, plus the optional one-off workshop for €1,800. The costs that arise outside the licences are covered on What AI costs in a company.
Start with the first task
Ten days free of charge, without payment details – and, if you wish, a conversation in which we work out together the two tasks where AI will bring you the most.
Your secure AI platform for the Mittelstand. Secure. Intelligent. Integrated. Custom database integration, personally supported.
novendix GmbH · Industriestraße 6 · 91126 Schwabach
Locations: Schwabach · Weißenburg · Nuremberg
A company of the L&S Lange & Schermer Group
